Small Business Development Centers are funded and designed to assist for-profit small businesses and are not able to invest a significant amount of time working with non-profit organizations. However, our counselors are able to provide some guidance, and we have provided some basic information below. You may find the Internet links below helpful in finding information on fundraising, management, starting a non-profit business, and other topics of interest to non-profit information seekers.
A nonprofit organization is clearly defined by a specific mission that is considered a benefit to the community. For example, housing the homeless or operating a museum.
No one owns a nonprofit organization in the way shareholders own a for-profit corporation. It must be a non-stock corporation. A nonprofit organization is not controlled by only one or two persons; it is controlled by a board of directors.
No part of the income may be distributed to members, directors, or officers. An Executive Director is paid to manage day-to-day operations, but can be terminated by the board.
The nonprofit status is a designation awarded by the IRS.
Public libraries and the Internet are the best sources of information about potential funders.
STARTING A NONPROFIT ORGANIZATION IN ALABAMA
The steps below should help to guide you through the process of starting your nonprofit, but are not a substitute for legal advice from an attorney familiar with the law of tax-exempt organizations in Alabama. The guidelines below are for informational purposes, and we do recommend that you consult with legal counsel to ensure that you are in compliance with all federal, state, and local regulations governing the establishment and operations of a nonprofit, tax-exempt organization. Source: Alabama Association of NonProfits
American Institute of Philanthropy
The mission of the American Institute of Philanthropy (AIP), a nonprofit charity watchdog and information service, is to maximize the effectiveness of every dollar contributed to charity by providing donors with the information they need to make more informed giving decisions.
Center on Philanthropy and Civil Society
The Center on Philanthropy and Civil Society is committed to strengthening civil society through education, research, and leadership training.
Provides in-depth, objective analysis of the financial health of more than 1,700 of America’s largest charities.
Chronicle of Philanthropy
The Chronicle of Philanthropy is the newspaper of the nonprofit world. It is the No. 1 news source, in print and online, for charity leaders, fund raisers, grant makers, and other people involved in the philanthropic enterprise.
National Center of Charitable Statistics
The National Center for Charitable Statistics (NCCS) is the national clearinghouse of data on the nonprofit sector in the United States.
To form a 501(c)(3) nonprofit organization, you will need to complete the following steps:
1. Call the Internal Revenue Service (IRS) at 1-800-TAX-FORMS and request the following:
Form 8718 – User Fee for Exempt Organization/Determination Letter Request
Package 1023 – Application for Recognition of Exemptions with Instructions
Form SS-4 – Application for Employer Identification Number (EIN)
Publication 557 – Tax-Exempt Status for Your Organization
These items may also be downloaded from www.irs.gov. Upon completion, submit forms to your local IRS office in Alabama. The IRS charges a processing fee ranging from $150 to $465 for tax-exempt status applications. (You may want to file SS-4 as soon as you’re incorporated if there will be a delay before you file for tax exemption.)
2. Call the Alabama Secretary of State’s Office at 1-334-242-7200 or visit their web-site at http://www.sos.alabama.gov/BusinessServices/DomesticCorps.aspx to request information about nonprofit incorporation. Incorporation is necessary to receive tax-exempt status.
You are required to obtain a Certificate of Name Reservation prior to filling your formation documents. (Name Reservation for Domestic Entities) Your corporate name is not required to include the word “Corporation” or “Incorporated” or an abbreviation of one of these words. File the original and two copies of the Domestic Nonprofit Corporation Certificate of Formation and the Certificate of Name Reservation in the county where the corporation’s registered office is located.
The Probate Judge will collect the Secretary of State filing fee. Some Probate Judge’s Offices do not accept expedited process fees or credit cards – please be sure to check with the Office of the Judge of Probate prior to filing to determine payment methods and ability to expedite processing. Filing Fees: Secretary of State: $100.00, Minimum Probate Judge fee: $50.00.
3. Establish a board of directors. Decide on the statement of purpose of the organization. Draft and adopt articles of incorporation and bylaws for the corporation. The articles of incorporation establish the name and purpose of the nonprofit organization. Bylaws are the organization’s primary governing documents. They establish the rules by which the nonprofit will conduct business.
The articles are to include:
The name of the corporation
A statement to define if the corporation is for public benefit, mutual benefit or religious purpose
The address of the main office, and the name of the registered agent at that address
The name and address of each incorporator
Whether the corporation will have members
Provisions not inconsistent with law regarding the distribution of assets and dissolution
The bylaws are to include:
The name of the organization
The mission of the organization
The geographic area served by the organization
Membership (Responsibilities, Dues, Quorum, Voting Procedure)
Board of directors (Duties, Officers, Meetings)
Rules of order
Fiscal year of operation
Procedures for amending the bylaws
4. Establish some long-range goals for the organization and do some detailed planning for the fist year of operation. This step isn’t required by law, but you are going to have to tell the IRS what you plan to do and what your budgets are going to look like for three years.
5. Prepare to wait, and to answer questions from the IRS. Expect the process to take at least ten weeks.